Administrative Assistant
Company Overview:
Calgary Business Services is a locally owned and operated Business Centre specializing in office rentals to small firms and branch offices. We provide self contained, fully serviced offices as well as meeting and boardroom space, telephone answering and secretarial services. We are currently looking for someone to fill the Receptionist position at one of our locations.
Position Overview:
You will be a mature individual and have experience in reception/switchboard duties, with well rounded Microsoft Office skills. You should be service oriented and demonstrate a professional approach at all times. You will be working with an open concept at reception and must be able to foster a welcoming environment to both internal and external clients. Experience with working as a Legal Assistant would be beneficial.
Job Duties
- Answering busy multi-line telephone; direct and transfer calls
- Meeting and greeting visitors and responding to general inquiries
- Handling incoming and outgoing couriers, mail and faxes
- Scheduling meeting/board room usage
- Ordering office and coffee supplies
- Assisting with month-end billing input
- Provide administrative assistance to clients when required
- Other office duties as required
Essential skills
The successful candidate will possess the following qualifications and behaviors:
- Self motivated and organized!
- Dependable & reliable. Have a strong work ethic.
- Excellent communication & customer service skills
- Able to work with multiple projects with fluctuating work volumes
- Strong attention to detail & accuracy
- Demonstrate initiative, be proactive in offering great customer service
- Intermediate to senior MS Office software skills
Beneficial skills - Legal
- Experience working in PC Law
- Litigation experience would be desirable
- Experience with any or all the following: Corporate/commercial law, Securities, Litigation, Real Estate, Family law
- Prepare legal documents, court reports and affidavits
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